Once timesheet hours have been submitted by an employee, someone with appropriate access can approve or decline it.  

📎NOTE: An administrator, timesheet administrator, or timesheet group manager can approve timesheet hours without an employee submitting timesheet hours. 

Employees with a coloured dot on them indicates their timesheet status: 

  • Green – approved 
  • Yellow – submitted but not yet approved  
  • No dot - not submitted 

You must be logged in as either administrator, timesheet administrator, or timesheet group manager in to follow these steps:

  1. On the main menu, click TIMESHEETS
  2. Click on an employee.
  3. Top right click APPROVE. If the employee has submitted for approval, you also have DECLINE as an option along side. 
  4. If required, select or clear Notify employee by email
  5. Click APPROVE

The employee's initials or photo gets a green dot once approved.

Decline an already approved timesheet

If required, An administrator, timesheet administrator, or timesheet group manager can always decline an approved timesheet.  

  1. On the main menu, click TIMESHEETS
  2. Click on an employee who has had an approved timesheet. 
  3. Top right click DECLINE.  
  4. You get a warning that explains that this can cause problems if an approved timesheet has been used in final data sent to accountants. 
  5. You must add a comment. This will be sent to the employee by email. 
  6. Select Notify employee by email. 
  7. Click DECLINE
Did this answer your question?