Whether HR, managers, payroll of office assistants are in charge of approving time off requests, we ensure that your employees requests are sent to the right manager for approval.

Setting up your approval flow

Time-off approvers can be anybody in the company. It could be based on project, team, office or location.

With CakeHR, you define to whom your employee should report to and approve requests.


As a default, Administrators (usually in HR but shout-out to all those superhero employers with superpowers!) receive every email notification for every new hire, however you can disable this in the  Settings > Time off > Time off approvers.

As always, administrators can edit requests even once accepted by another manager or approver.

"Reports to" managers

The "Reports to" manager is set up in the Employee's Profile and helps your build your Org Chart. By turning on Org Chart approvers under the settings, whenever the employee changes their position in the company, we send their requests to their “Reports to” manager. Simple! 

Read how to set up your Org Chart here.

Individual Employees as approvers

Of course, there are times when another individual such as a team leader, payroll or office administrator is also able to approve the time off.

You can add any employee to approve any other employee's request. These approvers do not have access to employees' data - they simply approve!

New Employees

When adding new employees into your company, you will be taken to a second step in account creation where you set up their policies, approvers and public holiday groups.

As a default, Administrators will receive every request so you can add in the additional employees that they report to

The above methods will mean you can create the flow with ease and streamline your time off approval process much more efficiently!

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